Child Protection

Child Protection Information

All volunteers need to be aware and comply with the child protection code

  • Disclosure & Barring Service Procedure (DBS)
  • DBS Update Service
  • Working in groups
  • Personal contact
  • Disclosure

Disclosure & Barring Service (DBS) Procedure

Tower Hamlets EBP (THEBP) requires all volunteers who work with children frequently (once a month or more) or intensively (4 or more days in a single month) to complete an enhanced Disclosure & Barring Service (DBS) form through us before volunteering. This is a free service for volunteers.

The Disclosure and Barring Service (DBS) helps employers and charitable organisations make safer recruitment decisions and prevent unsuitable people from working with vulnerable groups, including children. It replaces the Criminal Records Bureau (CRB) and Independent Safeguarding Authority (ISA).

DBS Check

As part of your application to be a volunteer for the Tower Hamlets Education Business Partnership you are now able to complete a Criminal Records Enhanced Disclosure check with “Online Disclosures” who will administer your Disclosure application on our behalf.

Please contact your company coordinator for further instructions on how to complete your online application.

DBS Update Service

Once you have received your E-number or Disclosure number, you should also register with the Update Service by going to

Please note that the registration must be made with the Update Service within 19 days from the issue date of the Disclosure certificate.

The Update Service allows volunteers to keep their criminal record certificate up to date, so that they can take it with them from role to role – so they may never need to complete another DBS form.

They will also need to give their consent for THEBP/School to check the Certificates status online.

Ongoing Checks on Volunteers

We rely on our volunteers and company coordinators to ensure that all volunteers complete an online application before they start at the school. THEBP cannot be responsible for volunteers attending sessions without the necessary clearance.

Therefore, schools have the responsibility of checking the DBS status of regular visitors/volunteers to their school. Volunteers may be required to show their certificate to the School at any time.

Handling and Storage of DBS Information - Policy

In line with the Children Act 1989, the safety and welfare of the children and young people who participate in our programmes is paramount. Where deemed necessary, volunteers will be required to complete a Disclosure & Barring Service (DBS) online application before volunteering. In completing an application, volunteers will be required to provide personal data to enable the necessary checks to be undertaken to confirm their suitability. Information on Tower Hamlets EBP's policies and procedures in relation to the handling and processing of personal data is provided below.

Download: Handling and Storage of DBS Information - Policy

Working in Groups

Volunteers need to protect their professional integrity in every practical way. Under no circumstances should volunteers be left entirely alone in a closed room with the pupil, both for their own protection and that of the pupil and the school. All sessions take place at the school.

Personal Contact

Volunteers should not initiate personal contact with the pupil. It is acceptable to shake hands or do ‘high fives’ but not to have pupils sitting on laps.


If the volunteer has a concern over the pupil’s welfare or the pupil divulges information of a sensitive nature to the volunteer, the volunteer MUST pass this information onto the Headteacher/School Co-ordinator the same day. Volunteers must never agree to keep a secret with a pupil.

Download: THEBP - Child Protection Information

Guidance for Safer Working Practice for Adults who Work with Children and Young People

It is also important that all adults working with children (in either a paid or voluntary capacity) understand that the nature of their work and the responsibilities related to it, places them in a position of trust and that they have a duty of care to safeguard and promote the welfare of children they may come into contact with. Volunteers should be mindful that they should operate high standards of behaviour and professional practice at all times. All volunteers should make themselves aware of the Guidance for Safer Working Practice for Adults who Work with Children and Young People in Education Settings issued on behalf of the Department for Children, Schools and Families (download below).

Download: Guidance for Safer Working Practice for Adults who work with Children and Young People in Education Settings